Batch Management

The Batch Management interface controls the batching of transactional documents such as bills, expense reports and time tracking records into the respective accounting application. Batch Management can be accessed by selecting Batch in the menu.

QCDocs batch function allows the segregation of “easy bookkeeping” and “hard bookkeeping” between QCDocs and the accounting application. At the same time that users enter the attributes for transactional documents such as bills or expense reports the core transactional details that need to be entered into the accounting application (Date, Name, Amount and Reference) are captured. Batch automates the upload of these Uncoded transactions into the accounting application so that the “hard bookkeeping” or coding to the chart of accounts and GST allocation accounting becomes a simple editing function within the respective accounting application.

There are two ways to select documents for Batch Management:

  1. Individually: Right click on the document and select Add to Batch.
  2. A group: Put your bills and expense reports in the same directory and right click on the folder. Select Add to Batch.

Batch Bills and Expense Reports

Select Batch and Batch Bills and Expense Reports in the menu. You can remove grouped or individual items as required until you are ready to import the documents into your accounting application.

Generate file controls the creation of the export file and prompts you to interface with your accounting application to manage the import. The form of the generated file will be dependent on what accounting application you setup in the Governance/Corporate Management section.

Once you are ready to batch upload click the Generate File button, a batch file will be created. The next step is to import the file into Quickbooks or Simply Accounting.

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You can export time entered into the Time Tracker directly into Quickbooks.

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Coming Soon

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